We will at all times process Your Information in accordance to guidelines published in the General Data Protection Regulation (EU) 2016/679 which is applicable from the 25th May 2018, together with any domestic laws subsequently enacted.
You may contact WREXRENT Ltd with regard to Your Information at: email@example.com
We collect the information you give us when you register with us, email us, enter our competitions, arrange a property viewing and request a brochure. We will also collect personal data about you if you enter into a lease agreement or any other contractual relationship with us or use our Wi-Fi service.
By entering your details or otherwise providing data, such as your name, email address, postal address, telephone or mobile number, you enable us and our service providers to provide you with the information or services you require.
We may collect sensitive personal information relating to your health, for example whether or not you use a wheelchair or have a disability. We will use this information to determine whether or not certain of our properties may be suitable for you and for complying with health and safety requirements. We may also process your partnership status where you disclose this to us.
We may already hold personal information about you which you have given to us previously, either online or in person (for example, by completing a survey). You agree that we may update your existing records to add Your Information to the existing personal information we hold about you.
We may request additional information from you. We will make it clear to you what information we need in order to provide you with the information or services you have requested, and what information you can provide on a voluntary basis. In all cases, we will only request information we need to provide you with the information or service(s) you have requested.
We will use the information we collect from you:
We use up-to-date industry procedures to protect your personal information. We have appropriate security measures in place to protect against the loss, misuse or alteration of information that we have collected from you.
We also allow access to your personal data only to those employees and partners who have a business need to know such data. They will only process your personal data on our instructions and they must keep it confidential.
We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach if we are legally required to.
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
Previous tenants – 7 years
Prospective tenants – 6 months
Applicants who have not become tenants due to failed/ discontinued applications – 6 months
When deciding what the correct time is to keep the data for we look at its amount, nature and sensitivity, potential risk of harm from unauthorised use or disclosure, the processing purposes, if these can be achieved by other means and legal requirements.
To find out more about how Your Information will be used, or to make a complaint, please contact us by email at firstname.lastname@example.org
You have the right to request a copy of the information that we hold about you. If you would like to request such a copy, please complete a data subject request form here and send this to us by email at: email@example.com
You may ask us to correct or remove information you think is inaccurate by contacting us by email at firstname.lastname@example.org
You have the right to unsubscribe from any emails or other types of communication we send you. To change email preferences, please contact us by email at email@example.com. You can also unsubscribe from marketing communications by clicking on the link at the bottom/p> of every email we send to you or by contacting firstname.lastname@example.org
We hope you will be happy with the way we handle Your Information but if not you have the right to complain to the Information Commissioner if there is a problem – see https://ico.org.uk/
We reserve the right to amend this privacy statement from time to time to reflect changes to our business, website or to any applicable legislation. You should therefore revisit this privacy statement on a regular basis to ensure you are familiar with its terms and any changes which are made.
When we amend this privacy statement, we will publish changes on the website.